Rockport Public Library
One Limerock Street, PO Box 8, Rockport, Maine 04856-0008

Davis Family Foundation Planning Grant Process

2012-2013

Please feel free to contact anyone on the committe with questions or

call Molly Larson at the library at 236-3642.

If you are on Facebook, please consider "Liking" our page to keep informed.

DVD of March 28, 2013 Community Library Planning Meeting now available at your library-Thank you Geoff Parker.

Thanks to the people who came out to provide public comment at the recent Select Board Meeting on April 8. In order of appearance...
Bill Leone and Bob Holtzman.

May - June 2013

Letter from Rockport Public Library Committee

Spring 2013 Newsletter


 

Public Comments from April 8, 2013 Select Board Meeting

See Bill Leone's comments here (217k pdf)

See Bob Holtzman's comments here (57k pdf)

 


 

February - April 2013

You may remember we sponsored community activities focused on future planning for our library that took place a couple of years ago, and then the activities seemed to stop.  There were many reasons for this, one being the loss of our beloved library committee member Mariann Lehmann, but now we are moving forward with the final stages of the grant from the Davis Family Foundation. Thankfully we were granted an extension to complete the study.

The purpose of the grant was to discover what might be possible on our existing site at 1 Limerock and another site. I chose the RES (Rockport Elementary School East) site for the grant since it was the only other town-owned property and the future purpose of this land was being discussed.

These studies were funded to help us find solutions to the space challenges we are facing. We look at this as a challenge, yes, but we also see it as a success story...that your community library is a vital and thriving place and is used more than ever before! We have managed to build on the hard work of all of the community members, board members, and staff throughout the years who have made the library what it is today. We honor that tradition.

The purpose of this upcoming event is to bring the community up-to-date with where we are in the planning process. This community meeting is the final phase of the grant and the beginning of a process of finding solution. The grant allowed us to hire an architect to help us come up with a conceptual design. The firm chosen by the planning committee was Scott Simons Architects of Portland.

Contrary to talk in the community, no decisions have been made yet.  However, the library committee and the planning committee are seriously looking for solutions to our space problems. This is a process, and we now are seeking input from the Rockport community on a design concept.


We applied for the grant over two years ago and the intention then was to submit a conceptual design to the RES committee.  We had not secured the necessary funds at that time and could not meet their timeline, much to everyone's disappointment (you can read many of the documents on our planning page at the link at the end of this letter).

Thanks to a grant from the Davis Family Foundation "Discovering the Possibilities" the funds received have supported an engineering study on our current site, focus groups, a survey, and now a conceptual drawing. The Grant was for $15,000.

The engineering study confirmed that we have no where to build on this site. The last addition maximized that potential (and then some). We can't go up, down, or out due to our proximity to the stream. This building has had four additions and those additions solved the space needs for a time and have served us well.

We now find ourselves at a crossroads once again, twenty years later from the last addition and this was predicted by the board and staff at that time. This is documented in Rockport's Comprehensive Plan.

I sought these funds to support the costs of these activities as they are not normally part of our library budget. This phase of the study supported by the Davis Family Foundation will conclude at the end of March and will culminate in a design based on needs, the input of community and committee members and staff.

Scott Simons Architects of Portland will be present at this meeting to facilitate, along with town officials, members of the staff, library and planning committees. Please join us! Light refreshments will be available and the event will be televised and recorded. Please call me at the library at 236-3642 with any questions or concerns. Thank you!

Molly Larson

Library Director

Links of interest

Scott Simons Architects

Library Future Planning page

Davis Family Foundation

Library Newsletter Director's Corner column announcing the grant Winter 2010

Click on our Newsletters link on the menu bar. Most subsequent columns mention the library, the grant, and space needs.

Press release of this event on PenBayPilot.com



December 2012 - January 2013

Update:

The committee received a total of nine applications as a result of our Request for Qualifications
sent out to Architects. Of the nine, we interviewed the following four firms:

Stuart Brecher Architects of Bar Harbor

Port City Architecture of Portland

Scott Simons Architects of Portland         

Stephen G. Smith Architects of Camden

 

The committee has chosen Scott Simons Architects of Portland.

The support of this project is made possible through a successful grant application by the library director
to the Davis Family Foundation.

The committee sincerely thanks all of the wonderful applicants for the time and care they spent preparing their proposals.

We were clearly choosing from the cream of the crop.
These great people are respected and valued members of our community and we hold them in high regard.
We hope we can count on their continued encouragement and enthusiasm.

Molly Larson, Library Director

Planning committee

The director gathered a committee consisting of members of the library committee,
Friends, town departments, town committees, and Rockport citizens for

this phase of the grant. In alphabetical order they are:

Steve Beveridge - Director of Public Works

Bill Chapman - Select Board Chair and Library liaison to the Library Committee

Tom Ford - Planning and Community Development

Molly Larson - Library Director

Kathleen Meil - Library Committee Chair

Pat Messler - Friends of Rockport PL

Larry Novotney - Friends of Rockport PL

Barrie Pribyl - Library Committee

Richard Remsen - Rockport citizen and artistic consultant

Jan Rosenbaum - Town of Rockport Budget Committee

Mike Young - Public Works

 

Since our exploration of what is possible in 2010-2011 we have found from our survey that expansion on this site is not possible due to set back restrictions from the stream running next to the library. The last addition maximized any allowable increase in size. We cannot go up or out.

The library committee continues to explore our options, including the old Rockport Elementary School (RES) site, for the future of the library. No decisions have been made but we are seriously exploring the possibilites. Thanks to the Davis Family Foundation for support on the site survey that took place in winter 2010/2011.  The next phase of the grant will be to obtain a conceptual design based on the space and programming needs of the library and the needs of the community.

November 2012

We have issued a Request for Qualifications (1.2 MB pdf) for a conceptual design made possible through a grant from the Davis Family Foundation.

  • And since it is the close of this fiscal year and we are beginning a new one I thought it might be of interest to share our usage statistics. I chose FY 93/94 as a baseline since that is the time of the last addition. I then chose the FY one year after I first arrived, and then the most recent past two fiscal years to give you an idea of the tremendous growth. This table paints quite a picture of usage of services over time. Remember that these services with this increase in usage is still being provided in the same space. That is the challenge.

    Rockport Public Library Statistics

Capital improvements Statement of Need to the Town Manager and Select Board by Molly Larson April 2012

Just a few of the areas of need are:

  • increased space for programs
  • increased seating space for patrons
  • a quiet area
  • Rockport Public Library 2012 Expanded bathroom facilities. These good-natured people were in line for the bathroom in early August and gave us permission to take their photo to illustrate the point that one bathroom no longer serves the needs of our patrons and staff.
  • Unpacking books at Rockport Public Library   behind-the-scenes workspace

As she was unpacking new books, Library Director Molly Larson was caught unawares by a staff member with a camera. The office space where behind-the-scenes work happens is shared by several people and is inadequate, inefficient, and over-crowded.

  • expanded area for young adult services
  • (Requested frequently) small meeting space or private space for small groups (such as tutoring and AARP tax help)
  • Adequate space for our existing collection of materials (right now for every item in - another one has to leave)
  • A place to accept and store donations for the annual sale

 

Gartley and Dorsky surveyors

Rockport Public Library Program Attendance

 

Retrofitting shelves at Rockport Public Library

We are always thinking of ways to maximze our space.

Here Malcolm White retrofits existing shelves making them more portable so we

can move them aside during programs. The ability to move the shelves helps with

overcrowding issues for this room in the short-term. Malcolm's time and materials

were paid for by an anonymous donor.


Below I have retained the history of the prior two years of planning discussion:

2010-2011

Rockport Public Library

This photo depicts attendees at a program where the crowd was

spilling out from the Marine Room and into the stack area.

The people in the aisle moved books to see through

the shelves and into the Marine Room where their children

and grandchildren were performing.

  •  

    Thank you!

    Thanks to all the neighbors and friends who attended the library future planning meeting on Wednesday, May 25, 2011.

     

    We appreciate your time and thoughtful input. We will keep you posted on any new developments...and remember we don't have an agenda...we are just trying to "Discover the possibilities" thanks to a generous grant from the

    Davis Family Foundation.

April 8, 2011

Is the library moving or not? Why didn’t the library submit a proposal for the RES site? These questions and more will be answered at a public informational meeting to be held at the Rockport Public Library on Wednesday, May 25 at 6:30 PM. Light refreshments will be provided.

Professionally conducted survey results have been successfully completed and compiled, the results of which are available at the library and online. That was one step in determining community opinions  as part of  our strategic planning process. Input from focus groups was also considered. We have hired an engineering firm to explore the feasibility of expansion on the library’s current site. We will consult a  design/ architectural firm to explore the pros and cons of renovation/expansion of the existing building versus construction of a new building. All of this takes time to assess the possibilities and to make the best choices.

One of the suggestions for RES redevelopment is a multi-use facility which could include the library as a key component. We are open to this idea , but not yet prepared to commit to it. Most survey respondents prefer the current library site. It is overwhelmingly obvious that community members love the atmosphere, staff and service the current library provides. Our mission is to weigh community members’ desires with future library needs for additional space and probably additional staff. We will carefully try to maintain the positives of the current library while looking ahead for all possibilities.

Library Committee

Rockport Public Library


 

Discovering the Possibilities Future Planning Project 2010-2011

Director’s Comments

Rockport Public Library Service Statistics

 

 

 

 

     FY 93/94

     FY 09/10

Circulation Children

18100

20819

Circulation Adult

23934

43793

Total Circulation

42043

64612

     

Attendance Children

 

4014

Attendance Adults

 

24909

Total Attendance

14,200

28,923

     

Incoming Interlibrary loans

177

5878

Outgoing Interlibrary loans

24

3928

Internet Usage

 

3934

Reference

1200

3222

Programs Adults

5

185

Programs Children

60

144

Program Attendance Adults

300

1785

Program Attendance Children

840

2108

Volunteer Hours

780

1134.75

 

Thank you to the Davis Family Foundation for making this study possible. Thus far this grant has supported an engineering study, focus group work, and the survey. I wanted to share some statistics and observations to be included as part of this packet.

1993 figures are provided as a point of reference for when plans for the last addition to the Rockport Public Library were underway. Some other points to consider for future planning are: library trends; present and projected demographics of Rockport and surrounding communities we serve; economic conditions; and taxpayer support for existing and future staffing needs. Given the current economic climate this last item is my biggest concern.

As you know the library budget is structured in two distinct parts: Salaries and benefits are appropriated through tax dollars, and everything else needed to run the library comes from gifts, grants, fees, and the endowment. Rockport Public Library is known for its excellent service. To continue to live up to this reputation, the staffing levels must keep up with the demand.  Given that it has taken the last five years to increase part-time hours to an adequate level in our current location I have grave concerns that the level of staffing that would be required for a new building would not be supported by taxpayers due to the current discussion regarding salaries and benefits for town employees that is under serious review. The irony is when times are hard economically speaking, people tend to use library services even more.

As you can see in the table above, people continue to use the library for more than books and reading. As indicated in the survey results—“librarian advice” was second only to taking out books. Note the tremendous growth in program offerings and attendance. Visits to the library have doubled since 1993. Interlibrary loan shows significant growth due to the delivery service and library cooperative borrowing and lending. To participate in this service it is the responsibility of every library to keep their collections current and to share resources. In other words a library cannot only borrow from the system but must participate by being a lender as well. All of these interactions take staff training and time and it is what we love to do.

It is clear that people responding to the survey, and those who participated in the focus groups, value both the current location of the building and the level of service they receive. Unfortunately it is fact that there are still people not being served in the current location due to space constraints and we will continue to look for creative ways to solve these issues: services for teens; quiet and private space for study and small group meetings and programs; additional seating; expanded work area; and the need for another restroom. The challenge will be to continue to provide these services, and to solve some of the immediate needs in a space that is already used to its maximum potential.

Through this process our motivation has always been to gather the information and present the facts as best we can. It was not with a specific agenda in mind. It is ultimately up to the people of Rockport to decide the future of the library in their town. We are here to carry on the tradition of providing the best possible service while responding to the changing needs of our community.

Molly Larson

Library Director

Rockport Public Library, March 10, 2011

 



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